©

2025

Real-time team collaboration for AI conversations and knowledge

Kollaborative AI is a real-time collaboration platform that helps teams work together inside AI chats, across models like OpenAI and Gemini, while grounding outputs in shared knowledge bases. Its built for businesses that need faster, aligned AI-assisted content and decisions, without losing context or control.

FlatOut Solutions supported the development of a web-based platform designed specifically for real-time, multi-user AI collaboration. The product enables teams to collaborate directly within AI conversations while selecting from multiple model options (including OpenAI and Gemini), and grounding discussions using knowledge bases that can be created, managed, and applied within chats.

Services

Product strategy
SaaS platform design
custom software development
AI integration & automation
workflow optimization
UI/UX design
system architecture

Real-time team collaboration for AI conversations and knowledge

Kollaborative AI is a real-time collaboration platform that helps teams work together inside AI chats, across models like OpenAI and Gemini, while grounding outputs in shared knowledge bases. Its built for businesses that need faster, aligned AI-assisted content and decisions, without losing context or control.

FlatOut Solutions supported the development of a web-based platform designed specifically for real-time, multi-user AI collaboration. The product enables teams to collaborate directly within AI conversations while selecting from multiple model options (including OpenAI and Gemini), and grounding discussions using knowledge bases that can be created, managed, and applied within chats.

Services

Product strategy
SaaS platform design
custom software development
AI integration & automation
workflow optimization
UI/UX design
system architecture

Date

Oct 2025

Date

Oct 2025

Date

Oct 2025

Client

Kollaborative AI

Client

Kollaborative AI

Client

Kollaborative AI

Industry

AI SaaS

Industry

AI SaaS

Industry

AI SaaS

Timeline

3 Months

Timeline

3 Months

Timeline

3 Months

Shared Intelligence

Knowledge Grounded

The Challenge

Kollaborative AI is solving a fragmentation problem most teams struggle with while using technology that is often isolated. Our challenge was creating a platform that enables sophisticated real-time collaboration while remaining intuitive enough for cross-functional business units.

In the AI adoption race, most tools focus on individual chat windows that silo information and alienate team members from the collective process. Kollaborative AI needed to stand out by being genuinely communal, translating powerful model outputs into shared, knowledge-grounded workspaces that resonate with managers, creators, and decision-makers who need to move faster together without losing context.

Aligned Answers

The Solution

FlatOut Solutions built a custom collaboration platform for Kollaborative AI, designed to unify team workflows, centralize shared knowledge, and seamlessly integrate multiple AI models. The workspace replaces isolated chat windows with a single, scalable environment tailored to real-time team needs.

We worked closely with the team to map a communal AI experience, identifying ways to eliminate silos and grounding conversations in organizational context. The result is a modern SaaS platform that streamlines content creation, decision-making, and knowledge management, all powered by built-in AI that supports OpenAI and Gemini. What once lived in private threads now happens in shared workspaces, enabling teams to scale AI adoption with total alignment.

Multi-Model Workspace

Team Alignment

The Process

Discovery, architecture, design, and development delivered over 20 weeks, from workflow mapping to live prototypes, every sprint focused on building a scalable foundation for Kollaborative AIs real-time team workspace and knowledge management system.

We began with a deep discovery phase, analyzing how teams interact with AI to define clear technical and business goals. From there, we designed the user experience, created a detailed architecture plan for multi-model integration, and implemented a modular build process. Each sprint delivered functional demos for feedback and refinement, ensuring complete transparency and alignment. The result: a robust, future-ready SaaS platform that allows teams to collaborate and grow together.

By the numbers

%

Faster project kickoff and execution

%

Faster project kickoff and execution

%

Faster project kickoff and execution

x

Increase in knowledge base reuse

x

Increase in knowledge base reuse

x

Increase in knowledge base reuse

%

Consistency in AI-assisted team outputs

%

Consistency in AI-assisted team outputs

%

Consistency in AI-assisted team outputs